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  • Writer's pictureRW Networks

Would you click to track this parcel?

Email spoofing is a common technique used by cybercriminals to trick you into opening malicious attachments, clicking on phishing links, or revealing your personal or financial information. Email spoofing is when someone sends an email that appears to come from a legitimate source, such as your bank, your boss, or your friend, but actually comes from a different sender who wants to deceive you.




Email spoofing can be difficult to detect, especially if the email looks authentic and convincing. However, there are some clues that can help you spot a spoofed email and avoid falling victim to it. Here are some tips on how to recognize an email spoof :


Check the sender's address


The first thing you should do when you receive an email is to check the sender's address. Sometimes, the displayed name may match the source you expect, but the actual email address may be different or suspicious. For example, an email from your bank may have a name like "Royal Bank", but the address may be something like "royalbankbank@randomdomain.com" or "royalbank@gmail.com". This is a sign that the email is not actually from your bank.


To check the sender's address, you can hover over the name or click on it to reveal the full address. You can also look at the email headers, which contain more information about where the email came from and how it was delivered. To view the email headers in Gmail, open the email and click on the three vertical dots next to the reply arrow and select "Show Original".


Check for spelling and grammar errors


Another clue that an email may be spoofed is if it contains spelling and grammar errors. Cybercriminals often use automated tools or poor translations to create their spoofed emails, which can result in mistakes that are easy to spot. For example, an email may have typos like "Dear Costumer" instead of "Dear Customer", or use incorrect punctuation or capitalization, or in this case be from IPS instead of UPS.


If you notice any spelling or grammar errors in an email that claims to be from a reputable source, be wary of its authenticity. Legitimate organizations usually have professional editors who proofread their emails before sending them out.


Check for urgent or threatening language


Spoofed emails often use urgent or threatening language to pressure you into taking action without thinking twice. They may claim that your account has been compromised, that you have won a prize, that you owe money, or that you need to verify your identity urgently. They may also threaten you with legal action, account suspension, fines, or other consequences if you fail to comply.


These types of messages are designed to create fear or excitement in you and make you act impulsively without checking for other signs of spoofing. However, you should always be skeptical of any email that asks for your personal or financial information, or asks you to click on a link or open an attachment. Legitimate organizations will never ask for such information via email, and will usually provide other ways for you to contact them or verify their identity.


Check for mismatched links


Spoofed emails often contain links that look legitimate but actually lead to malicious websites that try to steal your information or infect your device with malware. To avoid clicking on these links, you should always hover over them and check where they really point to before clicking on them. You can also copy and paste the link into a new browser tab or window instead of clicking on it directly.


If you notice any mismatch between the displayed text of the link and its actual destination, or if the destination looks suspicious, do not click on it.


Trust your gut!


Finally, the best way to recognize an email spoof is to use your common sense and trust your instincts. If something seems too good to be true, it probably is. If something seems fishy or out of place, it probably is.


Skilled carpenters measure twice and cut once, savvy internet users always think twice before opening, clicking on, or replying!


Concerned about your cybersecurity? We are ready to help. Remember, the RW Networks remote support is just a “safe” click away.




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